How to Write a Variation Order: Template, Key Clauses, and Common Mistakes
Knowing how to write a variation order matters because this document does more than record a change. It is the contract record...
Denys Schwartz is a civil engineer and certified professional (PMP, CP3P, CAIA) with more than 15 years of experience in the construction industry, specialising in project development, project financing, procurement, contract administration, and dispute resolution for major infrastructure and energy projects. He holds a postgraduate degree in Corporate Finance and has worked on multibillion-dollar projects across Australia, Brazil, and other international markets.
Knowing how to write a variation order matters because this document does more than record a change. It is the contract record...
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On most construction projects, an RFI is intended to be a request for clarification. In principle, that sounds straightforward. If the contractor needs more information, it asks a question, and the designer, superintendent, or employer responds. In practice, however, the line between clarification and change is often far less clear.That matters because an RFI may start as a simple request for information, but the response may go beyond clarification and alter the work, the sequence, the detail, the materials, or the design responsibility. When that happens, the issue may no longer be just an RFI. It may become relevant to variation, delay, cost entitlement, and disputes over who bears the risk under the contract.In simple terms, an RFI becomes a variation when the response changes the original contractual requirement, such as the scope of works, specification, sequence, design detail, or allocation of responsibility, rather than merely explaining what was already required. In this article, we explore how that happens in practice, why the distinction matters commercially, and how project teams can manage this issue more carefully. What is the difference between an RFI and a variation? An RFI, or Request for Information, is usually a formal written...
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