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When Does an RFI Become a Variation? A Practical Construction Contract Guide

On most construction projects, an RFI is intended to be a request for clarification. In principle, that sounds straightforward. If the contractor needs more information, it asks a question, and the designer, superintendent, or employer responds. In practice, however, the line between clarification and change is often far less clear.That matters because an RFI may start as a simple request for information, but the response may go beyond clarification and alter the work, the sequence, the detail, the materials, or the design responsibility. When that happens, the issue may no longer be just an RFI. It may become relevant to variation, delay, cost entitlement, and disputes over who bears the risk under the contract.In simple terms, an RFI becomes a variation when the response changes the original contractual requirement, such as the scope of works, specification, sequence, design detail, or allocation of responsibility, rather than merely explaining what was already required. In this article, we explore how that happens in practice, why the distinction matters commercially, and how project teams can manage this issue more carefully. What is the difference between an RFI and a variation? An RFI, or Request for Information, is usually a formal written query raised when the contract documents, drawings, specifications, or site information do not provide enough clarity to proceed...

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